Panama City Presenter Toolkit


“When we are dreaming alone, it is only a dream. When we are dreaming with others, it is the beginning of reality.”

–Hélder Câmara

All contributors to the program are expected to participate in the entire World Forum from Tuesday, May 2 through Friday, May 5, 2023. This supports our mission of promoting a global exchange of ideas and maximizes the program for everyone!

Register for the 2023 World Forum on Early Care and Education HERE. Early Bird Rates available until January 31, 2023.

•You need to book your hotel reservation separate from your World Forum event registration. Book your hotel stay HERE by no later than March 27, 2023.

Secure your passport and/or visa (if necessary for your country) as soon as possible. To see if you need to obtain a visa, please visit our Passport & Visa Webpage

Timeline for Panama City Presenters

NOVEMBER

November 10, 2022 | We introduced you by email to the other members of your panel and the World Forum team member who will support you.

November 17, 2022 | Confirm in writing that you accept your role as a presenter by sending an email to [email protected].

November 22, 2022 | Invitation to first time presenter Zoom call to talk through program planning expectations/deadlines and answer any questions.

If you missed this conversation, please watch the recording below for deadlines, expectations and important information pertaining to your panel.

DECEMBER

December 22, 2022 | Your assigned World Forum Bee/Facilitator will reach out to schedule a time with your panel members to meet online and start brainstorming your session by no later than December 22, 2022. First meeting deadline: January 20, 2023. *Keep this time zone calculator handy as you plan for a time to meet your panel members online.

JANUARY

January 20, 2022 | You have met your panel members via Zoom and started brainstorming/planning your session by no later than January 20, 2022.

January 31, 2023 | Presenter registration deadline. If you do not register by this date, you will be removed from the program and your spot will be filled by delegate on the waitlist. Register HERE.

FEBRUARY

Throughout February | Meet weekly with your panel to continue planning your presentation.

MARCH

March 1, 2023 | Title, descriptions, name and country due for mini agenda.

March 10, 2023| Mini agenda print deadline. *We will not be able to edit or add any information to the program after March 14, 2023.

March 17, 2023| Each session group is notified of date and time. A detailed schedule will be released (subject to change).

March 27, 2023| Hotel booking deadline at the Hilton Panama. You need to make your hotel reservation separate from your World Forum event registration. Book your hotel stay HERE.

APRIL

April 1, 2023 | 1-2 sentence presenter bios (for Sutra) deadline.

April 1, 2023 | In-person PowerPoints upload deadline.

April 1, 2023 | Supporting resources for Sutra deadline.

MAY

May 2-5, 2023 | All contributors to the program are expected to participate in the entire World Forum from Tuesday, May 2 through Friday, May 5, 2022. This supports our mission of promoting a global exchange of ideas.

TBD, May 2023 | Presenter, Moderator, Plenary Speaker Training on-site in Panama City, Panama.

This section includes important information for World Forum presenters and moderators, including planning your session, materials and travel.

About World Forum Foundation

•Our mission is to promote an on-going global exchange of ideas on the delivery of quality services for young children in diverse settings.

•Our core values: Children, Change, Relationships, Spirit, Differences

•This will be our 24th year changing the world for children and families.

About Your Session

•All sessions at the 2023 World Forum on Early Care and Education will happen live and no recording will take place ahead of time. Virtual presentations will be conducted via Zoom. In-person presentations will take place at the Hilton Panama and they will not be recorded for later viewing. However, the live-streamed general session presentations will be recorded for later viewing.

•You will share a 90-minute session with your panel members. Plan on approximately 15 minutes for your part. Reserve 30 minutes for whole group discussion with all delegates who are attending your session.

•Please wait to finalize your presentation until after the planning call with your group. A World Forum Team Member will be on the call with you to help answer your questions.

•You will talk with your co-presenters about your session format, room arrangement, timing, and making your session memorable during the planning process.

•Your session room will have a laptop, LCD projector, screen and sound system (subject to change).

Presentation Tips

*More information coming soon on specific presentation resources available to you.

•Being your authentic self is the most important presentation guideline. Share your story, your personality, what you care deeply about.  Manage your time thoughtfully to give everyone a chance to contribute and to allow plenty of time for discussion.

•Language: The primary language of the World Forum is English. However, we invite you to integrate other language experiences into your presentation. Brainstorm how you might do this during your Zoom call

•Use the long breaks, no-host dinners and World Forum social media pages to follow up after your session.

PowerPoint and Other Digital Files

•Digital Files: If you choose to create a PowerPoint, use it as a tool to facilitate understanding for an audience speaking multiple languages. The most effective PowerPoint presentations use minimal text and memorable visuals. Avoid complicated text and dense charts.

•The deadline for submitting digital files for your PowerPoint presentation is April 1, 2023.

Schedule

•All presenters, moderators and respondents should arrive comfortably in time for the Program Participants Welcome and Orientation – Time and date TBD.

•We will notify you by March 17, 2023 to let you know the day and time of your session. A detailed schedule will be released (subject to change). All program participants are expected to attend the entire World Forum that concludes Friday, May 5, 2023 around 4:00 PM Central.

•Visit Schedule to see the timeline of events.

Visa and Travel Plans

•Do not delay checking on and applying for visas. The process can take several weeks or even a few months, and often requires you to either visit a consulate or send in your passport. Please visit THIS LINK for specific nationalities and the type of visa that is required. *Be sure to check into visa requirements for countries you may travel through on your way to Panama City, Panama. More often than not, if travelling through the United States on your way to Panama City, you will be required to obtain a United States transit visa.

•If you plan to stay longer in Panama City or travel beyond Panama City, your visa requirements may be different – plan ahead!

•Visit Passport/Visa to learn more about requirements.

Hotel

•You need to book your hotel reservation separate from your World Forum event registration. Book your hotel stay HERE by no later than March 27, 2023.